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Privacy Policy

    1. Introduction
      The Chinese Art and Culture Association of Hong Kong (CACAHK) (hereinafter referred to as “CACAHK”, “we”, “us”, or “our”) respects the privacy rights of individuals. This Privacy Policy Statement (the “Policy”) explains our policies and practices regarding the collection, use, processing, and protection of your personal data when you visit our website, become a member, register for our events and activities, or use our services. We are committed to complying with the requirements of the Hong Kong Personal Data (Privacy) Ordinance (Cap. 486) (“the Ordinance”) .
    2. Scope of Application
      This Policy applies to all personal data collected by CACAHK and its affiliated bodies in connection with the operation of our association, website, and events .
    3. Types of Personal Data Collected
      We may collect the following types of personal data from you, depending on the nature of your interaction with us:
      • Identity and Contact Information: Name, title, gender, email address, correspondence address, phone number.
      • Membership and Event Data: Date of birth, educational background, preferences related to arts and culture, details of events you participate in.
      • Technical Data: When you visit our website, we may collect data such as your IP address, browser type, operating platform, and browsing patterns .
      • Images and Recordings: If you attend our events, we may take photographs or videos for archival and promotional purposes. If our premises are monitored by Closed Circuit Television (CCTV) systems for security purposes, images may be collected .
    4. Purposes of Collection and Use
      Your personal data may be used for the following purposes:
      • To process your membership application and manage your membership account.
      • To process registrations for our exhibitions, seminars, workshops, and cultural events.
      • To send you newsletters, information about our latest exhibitions, education activities, program highlights, and fundraising announcements (see Section 8 on Direct Marketing) .
      • To conduct market research, surveys, and statistical analysis to improve our programs and services .
      • To process payments and administer donations.
      • To respond to your inquiries and provide customer support.
      • To ensure the security of our premises through CCTV monitoring .
      • To comply with any applicable laws, regulations, or legal requests .
    5. Collection of Personal Data
      The provision of your personal data is voluntary. However, if you fail to provide the required data, we may be unable to provide you with certain services, such as membership privileges or event registration .
    6. Security of Personal Data
      We take appropriate technical and organizational security measures to protect your personal data from unauthorized or accidental access, processing, erasure, loss, or use. These measures include the use of secure servers, firewalls, and access controls. Your personal data is stored and processed in Hong Kong .

      7. In the event of a data breach, we will act promptly to contain the incident and will notify affected individuals and the Office of the Privacy Commissioner for Personal Data as required .

    8. Disclosure and Sharing
      We will keep your personal data confidential. However, we may disclose and transfer your personal data to the following parties for the purposes stated in Section 4:
      • Our affiliated bodies and committees working under the umbrella of CACAHK .
      • Third-party service providers (e.g., IT vendors, payment processors, event management companies) who are engaged to assist us in operating our business. These contractors are bound by contractual duties to keep your data confidential and secure .
      • Law enforcement, government, or regulatory bodies if required by law or for the prevention of crime .

      We will not sell, rent, or trade your personal data to any third party for their own marketing purposes without your explicit consent .

    10. Direct Marketing
      We may use your name, contact details, and preferences to send you information about our cultural events, programs, and fundraising activities that we believe may be of interest to you. We will not use your data for direct marketing without your consent. You may opt-out of receiving such communications at any time by:
      • Clicking the “unsubscribe” link in our marketing emails .
      • Sending a written request to our Data Protection Officer via the contact details in Section 12.
    11. Use of Cookies and Log Files
      Our website uses cookies. Cookies are small text files stored on your device to enhance user experience and collect aggregate data for website analytics .
      • Functionality: Cookies help us remember your preferences.
      • Analytics: We use cookies to analyze traffic patterns and improve our website content. The data collected is anonymous and used for statistical purposes only .
        You can choose to accept or decline cookies by modifying your browser settings. However, disabling cookies may prevent you from accessing certain features of our website .
    12. Links to Other Websites
      Our website may contain links to external websites. We are not responsible for the privacy practices or content of such third-party sites. We encourage you to review their privacy policies before providing them with any personal data .
    13. Data Retention
      We retain your personal data only for as long as is necessary to fulfill the purpose for which it was collected, or as required by applicable laws. Once the retention period expires, we will securely destroy or anonymize your data .
    14. Data Access and Correction Rights
      Under the Ordinance, you have the right to:
      • Request access to your personal data held by us.
      • Request correction of any inaccurate data.
      • Request deletion of your data, subject to legal and operational requirements .

      To exercise these rights, please submit a written request to us :

      The Data Protection Officer
      The Chinese Art and Culture Association of Hong Kong (CACAHK)
      Room 11, 7/F, Phase 2, Tsui Yuen Mansion, 85 Dundas Street, Mong Kok, Kowloon, Hong Kong Special Administrative Region, People’s Republic of China
      Email: enquiry@cacahk.org.hk (Subject: “Data Access Request”)

      In accordance with the Ordinance, we reserve the right to charge a reasonable fee for the processing of a data access request .

    15. Changes to this Policy
      We may update this Privacy Policy Statement from time to time to reflect changes in our practices or legal obligations. Any changes will be posted on this page. We encourage you to review this page periodically .
    16. Governing Language
      This Privacy Policy Statement is written in both English and Traditional Chinese. In case of any inconsistency or conflict between the two versions, the English version shall prevail .